Retuns to be filed by the Employer

 

 

 

Form No	Due Date	Details to be filled up	Remarks
Initial Returns to be filed on receipt of Coverage notice
Form 5A	Immediately on receipt of coverage notice	Name of the establishment, its legal set up (ie. Company / Partnership/ Proprietorship / Society etc.), Name of owner/occupier, name of the person responsible for the day-to-day affairs of the establishment etc duly signed by the employer.	Fresh Form-5A is required when there is change of ownership or legal set up of the establishment
Form 9	Within 15 days of receipt of coverage notice	This form is available in a book format. Two copies to be filled. One copy to be submitted to EPF Office and one copy to be retained by the employer. The details of employees enrolled upto the date of submission of this form to EPF office to be filled up.	The details of the persons subsequently enrolled are to be informed to EPF Office through Form-5 and the office will update the information. The employer is required to keep his copy of Form-9 also updated.
Form 2	Within 15 days of receipt of coverage notice for all the employees on roll. For the employees subsequently joining, the Form is to be sent along with Form-5	Details of nominee / family members of the employee. All the columns should be filled up with one ink and no correction is allowed.	This form is very important to avoid disputes in case of death of an employee. Therefore, proper care should be taken in filling up the form and sending it to EPF Office in time.
Monthly returns
Form 12A	25th of the subsequent month (i.e. the due date for the wage month of October is 25th Nov)	This is a consolidated information of a particular month. The total number of employees on roll, additions/deletions during the month, the wages and contribution under each Scheme  and date of remittance
Form 5	15th of the subsequent month (i.e. the due date for the wage month of October is 15th Nov)	Details of employees newly enrolled during the month. The details to include the previous service also.	Employer to update his copy of Form-9 with the details. Form-5 should invariably accompanied by Form-2 (nomination form)
Form 10	15th of the subsequent month (i.e. the due date for the wage month of October is 15th Nov)	Details of employees left service during the month.	Employer to update his copy of Form-9 with the details.
Triplicate copy of chalan	15th of the subsequent month (i.e. the due date for the wage month of October is 15th Nov).	No of employees, wages, contribution and charges under each Scheme calculated separately	Contribution to be remitted in State Bank of India on or before 15th.
Annual Returns
Form 3A	30th April every year	Monthly wages and Contribution (employees and employer)	One form for each employee. Form 3A in respect of employees applying for settlement during the year to be submitted along with claim form
Form 6A	30th April every year	Consolidation of Form 3A	Details of employees who settled their accounts during the year also to be furnished with appropriate remark.